Privacy and Legal Notice

The Office of Equal Opportunity and Diversity at the University of California, Irvine is committed to protecting the privacy and accuracy of personally identifiable information to the extent possible, subject to provisions of state and federal law including the state and federal constitutions, FERPA, HIPAA, and IPA. The exceptions to confidentiality are disclosures of child or elder abuse and imminent risk of serious harm to self or the general public.

Information Collection and Use

Categories of personally identifiable information collected by webforms managed or maintained by Office of Equal Opportunity and Diversity may include: date and time our site was visited as well as information you used to fill out forms such as: name, email address, phone number, University affiliation, ucinetid, and the contents of your report submissions. The Office of Equal Opportunity and Diversity uses this information to respond to consultation requests and complaints submitted to our office.

In order to respond to consultation requests and complaints submitted to our office, we may use personal information collected from webforms for the purpose of future communication back to individuals named in online report submissions. In accordance with University policies and procedures, The Office of Equal Opportunity and Diversity may share collected information with other University of California or University of California, Irvine departments including but not limited to, UCI Police Department, Human Resources, Academic Personnel, Office of Academic Integrity & Student Conduct, Office of Whistleblower, and Office of the Ombudsman.

Information collected by The Office of Equal Opportunity and Diversity is subject to RMP-7, “Protection of Administrative Records containing Personally Identifiable Information.” To maintain compliance with federal and state law as well as University policies and procedures, collected information may require an indefinite retention period.

Protection of Information

Access to this information will be limited to the minimum number of people necessary in order to respond to consultation requests and complaints. Technical, physical, and administrative safeguards will be used to prevent unauthorized access to this information. Appropriate investigative and corrective action will be taken in response to a security or privacy incident affecting the information provided on this form.

Disclosure of Collected Information

The Office of Equal Opportunity and Diversity will not disclose or share outside the University of California, without your consent, personally identifiable information, except for certain explicit circumstances in which disclosure may be required by law.

Alternative Choice

Individuals who wish to use methods other than webforms may submit incidents by email to oeod@uci.edu, by phone at 949-824-5594 or U.S. mail addressed to:

Office of Equal Opportunity and Diversity,
103 Multipurpose Science & Technology Building,
University of California, Irvine,
Irvine, CA 92697-1130

Links to Other Sites

You may encounter links to Web pages of entities not managed or maintained by the Office of Equal Opportunity and Diversity. Those Web pages may have privacy policies that differ from this one. You also may encounter links to Web sites of organizations not directly affiliated with the Office of Equal Opportunity and Diversity. Please be aware that the Office of Equal Opportunity and Diversity is not responsible for the information practices of external organizations. We recommend you review the privacy statements of each Web page that collects personal information.

Your Rights

1. You have a right to request a copy of your online report submission.
2. You have a right to review and request corrections to previously provided personal information.

Any questions about your rights should be directed to privacy@uci.edu.

Policy Changes

This privacy policy has been created and approved by the Office of Equal Opportunity and Diversity. Any revisions to this privacy policy will be posted at this URL. You may submit inquiries about this policy to oeod@uci.edu

Rev. 7/2022